SCREENING PROCESS FOR PERMANENT/ TENURE/GREEN CARD HOLDERS

TO BE READ IN CONJUCTION WITH MEMORANDUM OF ASSOCIATION AND CLUB BYE LAWS (AS AMENDED) OF SHIMLA AMATEUR DRAMATICS CLUB AVAILABLE ON THE CLUB WEBSITE www.adcshimla1837.com AND CLUB OFFICE

  1. ASPIRANT APPLICANTS APPLY FOR ISSUE OF AN APPLICATION FORM FOR DESIRED MEMBERSHIP TO THE HONORARY SECRETARY (HONY SECY) AS PER THE PRESCRIBED FORMAT AT APPENDIX ‘A’DULY RECOMMENDED BY TWO FULL MEMBERS.
  2. HONY SECY PERSONALLY HANDS OVER THE PRESCRIBED APPLICATION FORM TO APPLICANT AFTER INTERACTION AND ASCERTAINING SUITABILITY OF THE APPLICANT AGAINST NON - REFUNDABLE COST OF RUPEES FIVE THOUSAND PAID BY CASH/CHEQUE/OTHER MODE FOR APPLICATION FORM. PROPER RECEIPT IS GIVEN FOR THE SAME.DETAILS AND SIGNATURES OF THE APPLICANT ARE OBTAINED IN THE APPLICANT RECORD REGISTER MAINTAINED IN THE CLUB OFFICE.
  3. APPLICANT SUBMITS THE COMPLETED APPLICATION FORM AND SUPPORTING DOCUMENTS AFTER MANDATORY ENDORSEMENT BY ONE PROPOSER AND FOUR SECONDERS (FULL MEMBERS OTHER THAN EXECUTIVE COMMITTEE MEMBER) ALONG WITH APPLICATION MONEY (NON INTEREST BEARING) AS APPLICABLE THROUGH CHEQUE ONLY WITHIN VALID PERIOD OF 90 DAYS.
  4. DATE OF RECEIPT OF APPLICATION AND APPLICATION MONEY WILL BE ENTERED IN THE APPLICANT REGISTER AND WILL BE DEEMED AS THE DATE OF SENIORITY. IN CASE OF DEFAULT IN PAYMENT OF APPLICATION MONEY FOR ANY REASON THE APPLICATION SHALL STAND REJECTED.
  5. APPLICATION IS SCRUTINISED FOR CORRECTNESS BY HONY SECY WITHIN 20 DAYS OF RECEIPT AND ANOMALIES IF ANY NOTIFIED TO THE APPLICANT FOR RECTIFICATION AND RESUBMISSION.
  6. APPLICATION IS ACCEPTED / REJECTED BASED ON IT’S CORRECTNESS. (FIRST LEVEL OF SCREENING)
  7. DETAILS OF APPLICANTS WITH NAME AND ADDRESS ARE DISPLAYED ON CLUB NOTICE BOARD / WEBSITE FOR 15 DAYS FOR OBJECTION /OBSERVATIONS(IF ANY) OF OTHER FULL MEMBERS IN WRITING TO THE CHAIRPERSON SCREENING SUB - COMMITTEE PRIOR TO PROCESSING BY SCREENING SUB - COMMITTEE. FRIVOLOUS OBSERVATIONS MAY INVITE DISCIPLINARY ACTION AGAINST THE REPORTING MEMBER.
  8. ALL APPLICATIONS ARE PUT UP TO THE SCREENING SUB –COMMITTEE ALONGWITH OBSERVATIONS ,IF ANY FOR VETTING AND RECOMMENDATION FOR MEMBERSHIP , AS APPLICABLE.
  9. IN CASE APPLICATIONS RECEIVED ARE MORE THAN THE VACANCIES BEING CONSIDERED THEN THESE APPLICANTS WILL BE RECOMMENDED TO BE WAITLISTED AS PER DATE OF SENIORITY.
  10. SCREENING SUB-COMMITTEE TO ADHERE TO THE LAID DOWN SCREENING GUIDELINES AT APPENDIX ‘B’.
  11. THE SCREENING COMMITTEE WILL HOLD IT’S MEETING GENERALLY IN THE FIRST WEEK OF THE LAST MONTH OF THE QUARTER.
  12. THE RECOMMENDATIONS OF THE SCREENING SUB- COMMITTEE SHALL BE PRESENTED TO THE EXECUTIVE COMMITTEE FOR RATIFICATION. THE MEETING OF THE EXECUTIVE COMMITTEE WOULD GENERALLY BE SCHEDULED IN THE LAST WEEK OF THE QUARTER.

  13. TENTATIVELY APPROVED APPLICANTS WILL BE INVITED TO “AT HOME” ALONG WITH THEIR SPOUSES . NOT MORE THAN TWO CHANCES WOULD BE GIVEN FOR ATTENDING THE “ AT HOME”
  14. THEREAFTER ,NAMES OF APPROVED APPLICANTS SHALL BE CIRCULATED TO THE EXECUTIVE COMMITTEE MEMBERS FOR ENDORSEMENT.
  15. ALL APPROVED APPLICANTS WILL BE INFORMED IN WRITING AND ASKED TO COMPLETE THE FORMALITIES INCLUDING PAYMENT OF OUTSTANDING BALANCE AMOUNT FOR MEMBERSHIP, AS APPLICABLE. APPLICATION MONEY OF APPLICANTS NOT APPROVED SHALL BE RETURNED ACCORDINGLY.
  16. NOTE: ALL APPLICANTS SHALL BE SOLELY RESPONSIBLE TO PERIODICALLY CHECK THE STATUS OF THEIR APPLICATION FROM THE HONY SECY AND UPDATE THE CLUB OFFICE OF CHANGES IN THEIR CONTACT NUMBERS AND ADDRESSES

APPLICATION

Appx ‘A’

The Hony Secy,
Shimla Amateur Dramatics Club
The Mall, Shimla-171001

APPLICATION FOR ISSUE OF FORM FOR PERMANENT/TENURE/GREEN CARD MEMBERSHIP – SHIMLA AMATEUR DRAMATICS CLUB

Dear Sir,

  1. I have the honour to submit that I wish to apply for permanent/fenure/green card membership (dependents) for the prestigious Shimla Amateur Dramatics Club.
  2. My Bio Data is as under:-
    1. Full name of applicant - (in capital letters).
    2. Married/Single.
    3. Date of Birth/Age.
    4. Education Qualification.
    5. Profession & appointment.
      6. Permanent Address.
    6. Correspondence/ e-mail Address & Tele/ Mobile No.
    7. Any other information.
  3. I may please be issued the prescribed application form for the above mentioned membership. I am enclosing a cheque/cash of Rs. 5000/-as non-refundable cost of the application form.

Recommendation

Member-1 _____________ (M. No)

Member-2 _____________ (M No)

Yours Sincerely,

(Signature of applicant)

Date:

Note:

  1. The above application will be handed over in person to the Hony Secy during office hours (10AM to 1.30 PM). Contact No of Hony Secy 9418102738
  2. Recommendation of two full members of the club is mandatory.

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